TL;DR: School Form 6 (SF6) is the Summarized Report on Promotion and Level of Proficiency: the school-wide count of how many learners were promoted, conditionally promoted, or retained at the end of the school year, broken down by grade level and sex. The school head builds it by consolidating every adviser SF5 report, and it is signed by the school head, reviewed at the Schools Division Office, and attested by the Schools Division Superintendent. It carries no learner names. What it counts changed for SY 2026-2027, because DepEd Order No. 015, s. 2026 repealed the old assessment policy and rewrote both the promotion rules and the proficiency descriptors.
Most searches for "SF6 DepEd" come from teachers and school heads at the end of the school year, not from parents, and that tells you what the form is: a reporting instrument, not a learner document. It is the last link in a chain that starts with a teacher class record and ends with a division-level statistic. This guide explains what SF6 summarises, who signs it, when it is filed, and, importantly for this school year, which rules now govern the promotion outcomes it counts. For the full numbered set, see our guide to DepEd school forms SF1 to SF10.
What Is School Form 6?
SF6 is the Summarized Report on Promotion and Level of Proficiency. DepEd Order No. 4, s. 2014 created it as one of seven modified school forms, replacing the older Form 20 and List of Graduates, and DepEd Order No. 58, s. 2017 later listed two versions of it: SF6 for elementary and junior high school, and SF6-SHS for senior high school, described as a summary number of learner status by the end of the semester and/or school year.
The word doing the work is "summarized." SF5, the Report on Promotion and Level of Proficiency, is prepared per section and names each learner. SF6 takes every one of those section reports and reduces them to counts. Nobody appears on SF6 by name; a Grade 7 cohort appears as a set of numbers by sex and status.
Disclaimer: form templates and reporting duties are revised between issuances, and the 2026 assessment reform is still rolling out by grade level. Confirm the current SF6 template and submission window with your Schools Division Office rather than relying on any online copy, including this one.
Who Prepares SF6, and Who Signs It?
The school head, after validating what the advisers submitted. The chain runs like this: each class adviser prepares SF5 for their section; the school head receives and checks those; the school head then computes and certifies SF6 for the whole school.
The signature block is what makes SF6 different from the forms a teacher fills in. The printed form is certified correct by the school head, reviewed at the Schools Division Office by a Planning Officer or an Education Program Supervisor, and attested for veracity by the Schools Division Superintendent. That three-signature path is why SF6 is treated as a division reporting document rather than classroom paperwork.
There is a second signal worth noticing. DepEd Order No. 006, s. 2025, "Guidelines on the Streamlining of School Forms and Reports Accomplished by Teachers," lists the forms teachers may still be required to accomplish. SF1, SF2, SF3, SF5, SF5A, SF5B, SF8, SF9 and SF10 all appear on that list. SF6 does not, consistent with it being the school head's report rather than the adviser's.
| SF6 at a glance | Detail |
|---|---|
| Official name | School Form 6 - Summarized Report on Promotion and Level of Proficiency |
| Versions | SF6 (elementary, junior high), SF6-SHS (senior high) |
| Created by | DepEd Order No. 4, s. 2014 |
| Prepared by | School head, from validated SF5 submissions |
| Signed by | School head, SDO reviewer, Schools Division Superintendent |
| Filed | End of school year (and end of semester for SHS) |
| Contains learner names | No, counts only |
What Data Goes Into SF6?
Two families of numbers. The first is promotion status: how many learners in each grade level, split by sex, were promoted, promoted with conditions, or retained, plus movement categories such as transferred out. The second is level of proficiency: how many learners fell into each achievement band.
That second half is where this school year gets interesting, because the bands themselves were rewritten.
How Did DO 015, s. 2026 Change What SF6 Counts?
DepEd Order No. 015, s. 2026, "Revised Guidelines on Classroom Assessment, Grading System, and Awards and Recognition for the K to 12 Basic Education Program," was signed on June 4, 2026 and takes effect in SY 2026-2027. Paragraph 6 of the order repeals DepEd Order No. 8, s. 2015 and DepEd Order No. 36, s. 2016 outright. Most guides to school forms still online describe the repealed 2015 policy, so check the date on anything you read about promotion, this page included.
Under the new order, promotion for Key Stages 2 to 4 works like this:
| Outcome | Rule under DO 015, s. 2026 |
|---|---|
| Promoted | Passed all learning areas in the grade level |
| Summer Remedial Classes | Failed at most two learning areas; marks from remediation are averaged with the Final Grade to give a Recomputed Final Grade, and 75 or higher passes |
| Conditionally promoted | Still failing one or two areas after remediation; the learner moves up while clearing back subjects through School-Initiated Intervention, one back subject per term |
| Retained | Failed more than two learning areas |
Key Stage 1 works differently. The order states that promotion at Kindergarten to Grade 3 shall be developmentally appropriate and non-punitive, that learners shall not be retained solely on age, a single assessment result, or academic performance, and that retention may only be recommended after sustained intervention and in consultation with the parents or guardians.
The proficiency descriptors changed too. In place of the older scale, DO 015, s. 2026 sets five descriptors for numeric grades in Grades 4 to 12: Advancing (90-100), Benchmarking (80-89), Connecting (75-79), Developing (65-74) and Emerging (below 65). DepEd's Bureau of Learning Delivery is tasked under the same order to collaborate in the revision of school forms, electronic class records and related templates, so schools may be working with a form whose column labels predate the new descriptors. See our breakdowns of what the new grading order changed and how a DepEd grade is computed.
What Does SF6 Mean for a Parent?
Directly, nothing: no parent receives SF6 and no name appears on it. Indirectly, it is the sum of a lot of individual decisions that do reach families, and the underlying decision for your child shows up on documents you do receive.
- For your child's outcome, look at SF9. The report card carries the grades, and the year-end copy carries the promotion or retention notation.
- For the record that follows your child, it is SF10, the permanent academic record, not SF6.
- If a promotion decision surprises you, ask the class adviser which rule was applied this school year, since the remediation and back-subject pathway is new for SY 2026-2027 and differs from what older siblings went through.
- If your child failed one or two subjects, ask specifically about Summer Remedial Classes and the Recomputed Final Grade, because that route is what stands between conditional promotion and retention.
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Sources
- DepEd Order No. 4, s. 2014 - Adoption of the Modified School Forms (SFs) for Public Elementary and Secondary Schools
- DepEd Order No. 58, s. 2017 - Adoption of New School Forms for Kindergarten, SHS, ALS, Health and Nutrition, and Standardization of Permanent Records
- DepEd Order No. 015, s. 2026 - Revised Guidelines on Classroom Assessment, Grading System, and Awards and Recognition
- DepEd Order No. 006, s. 2025 - Guidelines on the Streamlining of School Forms and Reports Accomplished by Teachers
- TeacherPH - Modified School Form 6 (SF6), Summarized Report on Promotion
- SchoolFinderPH - DepEd School Forms SF1 to SF10
- SchoolFinderPH - DepEd New Grading System Under MATATAG
- SchoolFinderPH - SF9 Report Card Guide
